Grand #7 has severe food allergies. So Better Half and I went shopping online for a medical alert ID bracelet—just in case she has a reaction and can’t explain what is happening. We decided on a tag that slides over a sport band—effectively hiding all her personal information. The front says “Severe Food Allergies see reverse remove band.” So her name and emergency phone numbers are protected from prying eyes and the wear and tear of being worn by an active eight-year-old. We bought her two bands—one to wear, one to wash. It’s cute and should arrive by Monday. Her siblings are a bit jealous.
But it got us thinking about our own emergency preparedness. I emailed PCDoc to enquire whether I need a medical alert bracelet and, if so, what should it say? Her return email simply listed what should be engraved. Dang it. I’d have rather she said, “No. You don’t need one.” I was just so darn grateful that she didn’t suggest I use the inscription “CAUTION: crazy, hormonal woman. Be prepared to run!” that I sent her a note of appreciation. (I am, after all, pretty sure that she thought about suggesting that alternative.) Whereupon, PCNurse emailed back a thanks-for-the-laugh kind of thing. <shaking head bewildered> I swear, half the time they don’t get my jokes; and half the time that I’m being serious, they think I’m funny.
I decided to save money on my bracelet and shopped on eBay. I ordered the ID plaque from an engraver and will make my own bracelet. I like to tinker with jewelry. Part of the inscription reads, “see USB.” While I am waiting for my ID plaque to be engraved and shipped, I put more detailed information into a .rtf text document. There are no pictures. And an .rtf document uses basic formatting, tables and all, while making a smaller file size than a .doc file. I named the file “ICE for Nancy January.” Then I exported the file as a PDF, which makes it an even smaller readable file.
When a patient can’t, or has difficulty, providing more detailed information than a bracelet or necklace can hold, emergency personnel look for an“ICE” file. Since nearly all emergency rooms and vehicles have computers with USB ports, ICE flash drives are becoming increasingly popular. There are many options available—including a subscription service for storing your information online and a customer service person to help paramedics with ICE information. That’s expensive. The least expensive, and probably most secure, is to just make your own and update it as needed.
I have a couple of old, small capacity flash drives that I haven’t used in about two years. One is only 32 MB. More than enough to hold all of the emergency information for me, Better Half, Red Dog, and all of our descendents. I cleared off all the old files and downloaded a portable PDF viewer to the flash drive.
Portable applications run from the flash drive without having to be installed on a computer. It’s a handy feature that lets you access your flash drive files without leaving anything behind on the computer you use to access it. So I went to www.portableapps.com and downloaded the free PDF viewer. It allows viewing, saving, and printing. But not copy/paste or editing. It’s a simple program with a footprint of only 1.4 MB.
My ICE file is only 0.06 MB. So everything I need “ICE” takes less than 1.5 MB on my flash drive. I will order a medical alert charm to put on the drive’s tether to mark it as my ICE drive just in case I have more than one flash drive with me if/when paramedics need my information. In the meantime, I’ve printed a label and will cover it with transparent tape to help preserve it.
So what goes in an ICE file? I found several helpful websites with a variety of suggestions. Basically, it should include any information an emergency room will need to give you emergency care if you are unconscious and there is no one available to speak for you.
Mine begins with my name and description. I don’t want to be “Jane Doe.” And if I am in an accident in which my flash drive is found on the floorboard of the car and there are other females needing care, I want them to be able to identify which one the file belongs to. So name, hair and eye color, height, weight, month and year of birth, and blood type. Okay, blood type is not going to help them identify me. But they might need that information quickly, so I want it near the top of the file. My day of birth, address, phone number, and Social Security number are not listed to prevent identity theft if I lose the flash drive.
Next is my emergency contact information. Better Half is listed first with his cell phone number. But he is usually with me when I am away from home, so just in case he is unconscious from the same accident, I listed Baby Boy’s cell phone number. Following that is PCDoc’s name and number. Then comes my list of medical conditions that need to be known in an emergency. I didn’t list “high cholesterol” because that doesn’t matter in the ER. But I did include “sleep apnea” because, if I’m unconscious, they need to know that I need a CPAP to keep me breathing regularly.
Allergies are next, then medicines I take regularly—including dosage, frequency, prescribing physician, and why I take it. Many medicines can be prescribed for multiple conditions. So it’s important to let the ER know why I take each one. After that I list my primary and secondary insurance companies, but not the account/policy numbers. They can get those from me when I’m awake or from my emergency contacts. Still, it will inform them that I do have insurance. And that may influence the quality of care I get. It shouldn’t, but sometimes it does.
I added a complete list of each doctor’s name, specialty, address, and phone number—beginning with PCDoc. This list is also good for a quick reference when I need to find a doctor’s phone number, mail them something, recommend a doctor to someone, or have to fill out forms.
Finally, I have included the name and phone number of my pharmacy and medical equipment provider. I can’t say that the ER will need this information unless they need to ask questions about my meds or get a loaner CPAP with the proper settings for me. But, again, it is a handy reference if I need the information.
I am going to make an ICE file for Better Half and add that to my flash drive. It would have been very helpful to have had that with me when he had his heart attack and I couldn’t remember his meds, doctor’s phone number, etc. Who can remember essential details under such conditions? I will make a duplicate ICE drive for him to carry. That way, God forbid, if we get in an accident and only one flash drive is found, both files will be available. Or if only one of us goes into the hospital, the other will have the essential information.
Paramedics are taught to look for ICE files in the refrigerator when in a person’s home. I’ll put a note on our refrigerator to tell them where to find our USB drives with our ICE files.
For some people, simply adding “ICE” (instead of a person’s name) to their cell phone address book with an emergency phone number may be enough.
I hope you’ll take time to make your own ICE file—before you need it. Whatever you use, be sure to label the location of the file with “ICE,” to make it easier to find in an emergency.